University of Georgia Editorial Style Guide

The style rules listed below are those used by public affairs. Other units producing an honor roll may prefer to adopt their own style.

• Follow the name preferences of those listed, but not at the cost of consistency or recognized editorial practice. It is not necessary, for example, to list a business name in all caps even if the business always lists itself that way (unless it is an acronym or is so listed in Standard and Poor’s Register of Corporations).
• Omit courtesy titles (Mr., Mrs., Miss, Ms.) except where a woman has asked to be listed by her husband’s name: John Donor, Joan Donor, Mr. and Mrs. John Donor, Mrs. John Donor.
• Professional, military and religious titles may be included when requested; abbreviate if possible: Dr. John Donor, Sgt. Jane Donor. See the AP Stylebook for guidance on abbreviating military titles.
• Do not use job titles such as dean, president or director.
• Do not include degrees unless everyone’s degrees are listed.
• Ampersands, Co. and Inc. are acceptable abbreviations.
• Alphabetize by last name according to one of the standard methods (see the Chicago Manual of Style for guidelines).
• Alphabetize estates under the donor’s name.
• Alphabetize businesses according to standard use for that business, to the extent that it can be determined: J.L. Donor & Co. under “donor” if it is usually referred to as Donor and Co., under “J” if it is usually referred to as J.L. Donor.
• Begin the list with anonymous gifts (with the number of such gifts listed in parentheses); do not alphabetize them: Anonymous (15).